M E M O R A N D U M
August 26, 2005
To: PBCSD Board of Directors
From:
Subject: Pipeline
Televising Vehicle
_________________________________________________________________________
RECOMMENDATION
It is recommended that the Board of Directors approve
the proposed specifications for a pipeline televising vehicle and authorize an
invitation to bidders.
BACKGROUND
The District televising van is nearing the end of its
useful life. The pipeline inspection
equipment in the 1974 van was retrofitted in 1987 and is used for televising
District sewer lines. The maintenance department has received field
demonstrations from three different manufacturers of pipeline televising
vehicles. Proposed specifications
prepared by the Engineering and Maintenance Assistant are attached.
The proposed specifications describe
a color television pipeline inspection
system capable of televising 6" through 27" pipelines completely
installed in a 1-½ ton truck and high cube body. The system include a
pan/tilt/zoom/color camera system with 1,500' of single conductor video cable,
mainline cable reel, complete “crawler” transporter system for 6” to 15” pipe,
complete “wheeled” transporter system for 8” to 27” pipe, an operator control
room with computer hardware components, color monitors, printers,
inspection/recording software compatible with the District geographic
information system (GIS) and related accessories. An alternative bid item is included for a
small diameter color camera to push or pull through 4” to 8” pipelines and is
compatible the base unit/software.
The 2005/2006 District Budget includes an allocation of
$125,000 for the purchase of a pipeline televising vehicle. It is proposed an invitation to bidders be
issued and that the proposals to be publicly opened on October 6, 2005.
Attachment: Proposed Specifications
C: J.T.
Rethke, Engineering and Maintenance Assistant
Concur: General Manager:
RA Date: 8/19/05 Agenda Item No. 13
The Pebble Beach Community Services District invites sealed
proposals for the purchase of one pipeline televising vehicle.
Bid forms and specifications are available at the District
offices at
Sealed proposals will be accepted at the District, either by
mail or in person, before 2:00 PM on October 6, 2005 at which time all
proposals will be opened and publicly read.
Proposals for the equipment described in the following
specifications shall be made on the attached Bid Form and submitted as a
complete document (15 pages). The total
bid price shall include all applicable state and local taxes and also include
all costs associated with delivery to the District offices. Please include the exact specifications of
the proposed pipeline televising vehicle.
The District reserves the right to permit deviations from
the listed specifications if an article offered is substantially in accordance
with the specifications and is deemed by the District to be of equal quality
and as fully satisfactory for its intended use.
Each proposal will be evaluated on responsiveness to the listed
specifications, delivery time and overall cost.
The District reserves the right to reject any or all proposals.
Please direct any questions to J.T. Rethke, Engineering
& Maintenance Assistant, at (831)
647-5609 or fax to (831) 373-2357.
This notice is approved and authorized by the Board of
Directors of the Pebble Beach Community Services District.
__________________ ____________________
Date Richard
Andrews
General
Manager
Pipeline
Televising Vehicle
Corporate / Business
Name of Bidder: __________________________________________________
Address: __________________________________________________
__________________________________________________
Telephone: _________________________________________________
Pipeline Televising
Vehicle System $_____________________
Alternative Bid Item:
Push/Pull Mini-Camera
System $_____________________
Delivery Schedule: ___________________
days
Officer Authorized to
Submit Bid:
___________________________________
___________________________________
Title
Date:
_____________________________
PBCSD Acceptance: ___________________________________
___________________________________
Title Date
SPECIFICATIONS FOR THE PURCHASE OF
Pipeline Televising Vehicle
Owner: Pebble
Beach Community Services District
Unit: Pipeline Televising Vehicle
Supplier: Manufacturer of Unit or manufacturer’s
authorized representative
The work to be performed under this contract
consists of supplying the unit to the Owner at the Pebble Beach Community
Services District office at
Section 2: INTENT OF SPECIFICATIONS
A. Purpose
1. These specifications describe the equipment and
materials deemed most suitable for the service anticipated. They are not meant to serve as a means of
disqualifying any one type of equipment that may be equally as good and
efficient.
B. Bid
Requirements
1. The bidder shall list on separate sheet of
paper any variations from or exceptions to these specifications. This sheet shall be labeled “Exceptions to
Bid Specifications” and attached to the bid.
2. The total bid price shall include all
applicable state and local taxes and all costs associated with delivery to the
District offices in
3. Acceptance of the Bid Award shall constitute
a contractual obligation to furnish the specified equipment and materials.
4. The Bid price will be held firm for 60 days
from date of bid opening.
C.
Submittal and Approvals
1. The supplier shall include the latest print
specifications on the proposed unit.
2. Prior to fabrication of the unit, submit for
Owner approval the following:
a.
Material
lists, shop drawings, technical data and descriptive literature describing the
proposed unit.
b.
List
of special tools, accessories and special lifting and handling devices required
for assembly, disassembly, periodic maintenance, repair and adjustment of unit.
c.
List
of recommended spare parts.
3. Prior
to shipment of the unit, submit for Owner approval the following:
a.
Operation
and Maintenance Manual.
b.
Certified
factory test report that demonstrates that the unit meets all requirements
agreed upon in the proposal.
c.
Submit
three (3) copies of all submittals. The
Owner will retain two (2) copies, and owner will return the third copy to
supplier after review.
D.
Materials, Equipment and
Workmanship
1. All materials and equipment incorporated into
the unit shall be new, of good commercial quality and suitable for the purpose
intended. Materials shall be treated to
resist rust, corrosion and wear.
2. The proposed unit shall be a new standard
production model of the latest design in current production.
3. The quality of workmanship produced by
skilled, knowledgeable, and experienced journeymen is required for the
work. Particular attention shall be
given to the appearance and finish of the completed unit.
E.
Field Demonstration
The supplier shall
demonstrate the unit at a field location to confirm the features included in
the specifications.
F.
Training
The supplier of the unit shall provide 16 hours (2 work
days) of on-site system startup training to familiarize operators with
equipment, preventative maintenance and help setting up / customizing software
fields to fit Owner requirements.
Supplier
to return for an additional 8 hours (1 work day) on-site training / software
customization (to be determined by the Owner between 30 – 90 days after initial
system startup operations began).
G.
Operation and Maintenance Manual
The
supplier of the unit shall provide an operation and maintenance (O&M)
manual including:
a.
Table of Contents
indicating the organization of the manual
b.
General
introduction and overall equipment description
c.
Simplified theory
of operation
d.
Specifications
e.
Start-up,
shut-down, and normal operations procedures
f.
Assembly and
disassembly instructions
g.
Maintenance
requirements and procedures
h.
Troubleshooting
and repair procedures
i.
Parts list and
ordering information
j.
List of
recommended spare parts
H.
Service
The supplier of the unit shall maintain a store or
branch within 200 miles of
I.
DMV
The unit shall satisfy the California Department
of Motor Vehicle requirements for a vehicle operating on public roadways.
Section
3: UNIT DESCRIPTION
The supplier shall provide a color
television pipeline inspection system capable of televising 6" through
27" pipelines completely installed in a 1 ½ ton truck and an aluminum high
cube body. The system shall include a pan/tilt/zoom, color camera system with
1,500' of single conductor video cable, mainline cable reel, power control
unit, complete “crawler” (transporter system) for 6” to 15” pipe, complete
“wheeled” (transporter system) for 8” to 27” pipe, color monitors, video recording control (VCR) unit,
color printer, computer hardware components, inspection/recording software and
related accessories. An alternative bid
item shall consist of a small diameter color camera for push or pull through 4”
to 8” pipelines which shall be usable with the base unit/software.
Section 4: TECHNICAL
SPECIFICATIONS
A.
Cab & Chassis / High Cube Body shall meet the following minimum
specifications:
2006 1 ½ ton commercial
van heavy duty cab & chassis
Gross Vehicle Weight
Rating: 14,050 lbs.
Wheelbase: 176”
Power Steering
Power Disc Brakes –
Front
Drum Brakes – Rear
4-wheel ABS
Rubber floor mats
HD Alternator: 130 Amps
650 amp 72 amp hour (AH)
battery Backup alarm
Cab air conditioning
6.8 liter V-10 gas
engine
Electric auxiliary
sockets shall be available for connections to items such as a cellular phone
Stainless steel exhaust
Six tires;
LT225/75SR/16.0 BSW as front and dual rear tires
(1) Underbody mounted
conventional spare wheel / tire
White paint (Oxford
White), cab & body
Full undercoating
Mud flaps
4-speed electronic
automatic transmission with overdrive & transmission oil cooler
Clearance lights and
reflectors shall be furnished in accordance with DOT requirements
Aluminum construction hi-cube body: 16’
outside length, 84” inside height, 96” outside width
Aero cap (with 6’ tall walk through between
cab & control room)
Single (full width)
overhead roll-up rear door with MS lock.
Note: 79 ½” minimum headroom with
roll-up door open
(2) 12” Aluminum Rear
Grab Handles
25’ retractable power
cord (120VAC) with hand-held spotlight
(2) 12V Dome Light with
switches ( 1-in the Control Room and 1- Equipment Room)
Full Step rear bumper
2-step fold down rear
steps (30” wide expanded metal) attached to rear bumper
(2) Adjustable Rear
Floodlights (with a rear wall mounted switch)
(2) Whelen amber beacons
mounted front & rear (cab mounted control switches)
High Intensity
(strobing) Flashers (front & back)
(2) Traffic arrow board,
front and rear (with cab mounted traffic advisor control heads)
(2) 2 lb. Fire
extinguishers (mounted:1-truck cab, 1-in van)
Safety triangles (emergency road hazard markers)<