G E N E R A L M A N A G E R ' S R E P O R T
August 26, 2005
TO: Board
of Directors, PBCSD
FROM: Richard Andrews, General Manager
SUBJECT: Board Meetings
_________________________________________________________________________
·
In order to avoid
Board meeting conflicts with the Thanksgiving and New Year holidays, consider
revising the Board’s regular meeting schedule to combine the November and
December Board meetings into a single meeting on Friday, December 9 or 16; or
·
Reschedule the
regular Board meetings in November and December to: November 18 or earlier in
that week; and, December 16 or earlier in that week, in order to avoid
conflicts with Thanksgiving, Christmas and New Year holidays.
SUMMARY OF ISSUES
The Board’s regular monthly meetings are held on the last Friday of each
month. Unless the schedule is revised,
the November meeting will be held on November 25, the day after Thanksgiving
and the December meeting will be held on December 30, the day before New Year’s
Eve. District staff has observed that
business productivity is reduced during these two months, particularly in the
weeks before and after each of the holidays. Production declines because staff members
take time off for holiday travel and/or have to attend to personal affairs
relating to the holidays. Productivity
is also impacted because other agencies, businesses and individuals with whom
the District must collaborate are less available and responsive during this
period of time.
Taking the above factors into consideration, the Board has for the past
two years cancelled its regular meetings in November and December and held a
combined meeting on the first or second Friday of December. District staff believes the second Friday in
December would be a preferable alternative combined meeting date, although one
week earlier will also be feasible.
Agenda no. 18