PEBBLE BEACH COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS

Forest Lake & Lopez Roads, Pebble Beach, CA 93953 (831) 373-1274
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PUBLIC MEETING NOTICE & AGENDA
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January 28, 2005 at 9:30 A.M.

CALL TO ORDER & ROLL CALL

David R. Hendrick ____ Gary D. Hornbuckle, President ____ Leo M. Laska ____
Nancy D. McCullough ____ Richard D. Verbanec, Vice President ____

APPEARANCES AND ORDER OF BUSINESS

  1. Appearances:  Anyone may address the Board on matters under the Board's purview. Comments on listed matters are in order when the Board is considering them. An unlisted matter may be heard but the Board can take no action on it until the matter is scheduled for a future agenda, unless immediate action is required or there is an emergency. 


    2.  

  2. Agenda Changes: Anyone may ask the Board to consider changing the order of a listed matter unless it is a timed public hearing. 

MINUTES & FINANCIAL MATTERS 

  1. Approve Minutes of Regular Board meeting held on December 10, 2004.


    2.  

  2. Receive Statement of Receipts and Disbursements for November and December 2004.

  1. Approve Warrants Register (accounts payable) for November and December 2004.

  2. Receive mid-year Budget Report for fiscal year 2004-05.

  3. Consider adopting Resolution No. 05-01 transferring uncommitted balance from the Operations Fund to the PBCSD Capital Outlay Fund.

  4. Receive Monterey County Treasurer's Report of Investments for quarter ending December 31, 2004.

    5.  

FIRE DEPARTMENT

  1. Receive monthly report of Fire Department operations, fire prevention and training.


    2.  

  2. Receive report regarding status of planning for emergency response to tsunamis and other local coastal incidents.

  3. Receive report and, if appropriate, consider recommendations regarding state and local policies and procedures for oversight of contract emergency medical personnel.

MAINTENANCE, ENGINEERING & CONSTRUCTION

  1. Receive monthly utilities operations and maintenance reports for wastewater collection, treatment and disposal and reclaimed water distribution system.

  2. Receive report regarding Reclamation Management Committee meeting held on January 7, 2005.

  1. Approve Addendum to agreement between PBCSD and Pebble Beach Company ("PBCo") for reimbursement of final design and construction costs for Forest Lake component of the Expanded CAWD / PBCSD Wastewater Reclamation Project (Phase II).

  2. Adopt Resolution 05-03 declaring the lowest responsible bid and authorizing award of a construction contract for the Forest Lake Component of the Expanded CAWD / PBCSD Wastewater Reclamation Project (Phase II).

  3. Adopt Resolution 05-04 approving Project Assignment No. 8 to Master Agreement with E2 Consulting Engineers to provide construction management engineering services for Forest Lake Component of the Expanded CAWD / PBCSD Wastewater Reclamation Project.

  4. Receive status report regarding active PBCSD capital improvement projects.

  5. Adopt Resolution 05-05 approving an agreement with E2 Engineers to prepare plans and specifications for the PBCSD Fiscal Year 2005 Sewer Improvement Project.

  1. Receive Carmel Area Wastewater District reports and information concerning matters of mutual interest to PBCSD and CAWD:
     

    1. Written reports regarding CAWD Board of Directors meetings held on December 16, 2004 and January 20, 2005, and related oral report(s) from Director McCullough, Director Hornbuckle and/ or General Manager.
       

    2. Assign Director Verbanec to attend the CAWD Board meeting on Thursday, February 17, 2005 at 1:30 p.m., 3945 Rio Rd., Carmel.

SOLID WASTE MANAGEMENT

  1. Receive report regarding meeting of Monterey Regional Waste Management District ("MRWMD") Board held on December 17, 2004.

  2. Receive report from William Merry, MRWMD General Manager, regarding proposed future increases in disposal fees at the District's landfill facilities. 

    3.  

GENERAL GOVERNMENT

  1. Consider approving new position of Engineering / Maintenance Assistant and abolishing position of District Maintenance Manager.

  2. Consider Board President's recommendations concerning directors' assignments for 2005.

  3. Receive safety committee minutes for meeting held on December 28, 2004.

  4. Consider resignation of Director, David R. Hendrick, effective March 1, 2005 and alternative procedures to fill vacant position.

MISCELLANEOUS INFORMATION AND COMMUNICATIONS

  1. This time is reserved for receiving miscellaneous written and oral communications. The Board will take no action on any matter not listed on the agenda except to instruct staff to review the matter and/or include it in a future Board meeting agenda, if desired.


    2.  

    1. Oral reports from General Manager

    2. Questions from Directors or staff seeking clarification of matters within the purview of the District

    3. Oral reports or announcements from Board President, Directors or staff on their activities.

    • Comments and/or updates concerning meetings of community groups held since the PBCSD Board's last meeting: 1) Board of Directors, Del Monte Forest Property Owners ("DMFPO") held on 1/10/05, 2) DMFPO Traffic and Safety Committee held on January 25, 2005.

    • The next two meetings of the Board of Directors Carmel Area Wastewater District will be held on Thursday, February 17, 2005 and Thursday, March 17, 2005 (Director Verbanec and Laska, respectively, attending on behalf of the PBCSD Board of Directors). 

    • The next meeting of the Board of Directors of the Monterey Regional Waste Management District will be on Friday, February 18, 2005 at 9:30 a.m. in the MRWMD Boardroom (Director Laska representing PBCSD).

    • The next meeting of the CAWD/PBCSD Wastewater Reclamation Management Committee will be held at 9:30 a.m. on Friday, March 18, 2005 in the PBCSD Boardroom (Directors Hornbuckle and a director to be selected will attend on behalf of the PBCSD Board of Directors).

CLOSED SESSION

  1. A closed session of the Board is not planned, but may be held if necessary for certain limited purposes authorized pursuant to California Government Code, Sections 54950 - 54962, as applicable and specified by the Board.

ADJOURNMENT

  1. Consider motion to adjourn the meeting to the next regular meeting on February 25, 2005.